become a college registrar

What does a College Registrar do?

College or university registrars play a vital role to support student. If you enjoy helping students and want to work in a higher education administration this job may be a good fit for you. Watch the next video as Donald Boere breaks down just how much this essential position helps students.

How to Become a College Registrar

Community colleges or smaller institutions may only require a bachelor’s degree. This degree is usually from a regionally accredited institution with courses in educational studies or a similar field though some may accept bachelor’s degrees in organizational leadership or other relevant studies. More prominent Universities and Colleges may prefer a master’s degree. Having a Master’s degree demonstrates accomplished skills and knowledge in this career and can be of value when considered for a job.

Most universities and colleges look for previous experience as a registrar. People can gain experience by working at the community college level or as resident assistants doing administrative work in a university environment. A registrar’s office is an excellent place to gain experience in admissions or student affairs offices. Proficiency with computers, electronic databases, or other software applications used by the college can also help you land a job as a registrar.

College Registrar Job Description

The difference between admissions staff and a registrar is admissions practices admitting students, and a registrar keeps all records, from transcripts to the diploma. Registrars also have many duties such as processing registration requests, scheduling classes, keeping records current with attendance, grades, and finances. They also work with students or student advisors to ensure that gaps in education are promptly filled in. They are in charge of the rules of entering or leaving classes as well. Registrars have the duties of overseeing student admissions and the graduation process.

Since college and universities have particular admission requirements, students registered for admission can connect with the registrar’s office if they have questions. Registrars work closely with various school administrators (such as the student affairs department), to cohesively build schedules of activities to consolidate time and resolve any conflicts. They may also help advise students on loans and scholarships by working with financial aid staff. A registrar also helps maintain a good campus experience for students throughout the school year. They start at the beginning of the school year to help students arrange their schedules, plan classes, and add or drop courses. At the end of the school year, they concentrate on planning graduation. With experience, registrars can also step into supervisory or management positions.

Registrars have a solid working knowledge of computers and the college’s software programs. They work with substantial electronic databases that hold essential student data. They have excellent communication skills and pay attention to detail. Organizational skills are vital in this job, as well as interpersonal skills. Developing a fellowship of goodwill with students is part of the registrar’s duties so interpersonal skills are essential. Registrars usually work a 40 hour week.